Team Assistant (Secretary), Norhteast and Tulsa Metro Regional Teams
DATE OF POSTING | March 25, 2025 |
POSITION: POSITION AVAILABLE: | Team Assistant (Secretary), Northeast and Tulsa Metro Regional Teams/Center for Field Operations (Tulsa Regional Office) Immediate |
SALARY: | $18+/hour — Depending Upon Experience |
FRINGE BENEFITS: | Liberal – as per negotiated agreement (Fully paid health and dental insurance; employer provided defined benefit pension plan; paid vacation, sick, and holidays; 401K Plan with employer match) |
RESPONSIBILITIES: | See attached Job Description |
QUALIFICATIONS: | Candidate must demonstrate a full range of office support including computer skills and using related software for word processing, spreadsheet presentation, data base and spreadsheet applications; as well as use of electronic networks, such as internet, composing, proofreading, and editing written communications; gathering, synthesizing and reporting information, responding to written and oral inquiries, performing numerical calculations. |
ADDITIONAL DESIRABLE QUALIFICATIONS: | · Work successfully with people. · Good oral and written communications skills. · Work well under pressure and meets deadlines |
APPLICATIONS: | Persons applying should send a letter of interest accompanied by a complete resume and any other pertinent information to Rheta Kennedy, Legal Administrative Assistant, Oklahoma Education Association, P.O. Box 18485, Oklahoma City, OK 73154 or e-mail her at: rkennedy@okea.org. Applications accepted until the position is filled. |
THE OEA IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
JOB DESCRIPTION
POSITION/TITLE: Team Assistant (Secretary)
PROGRAM AREA: Center for Field Operations
CLASSIFICATION: Associate Member Services
*SUPERVISOR/MANAGER: Associate Executive Director
*All staff work under the direction of the Executive Director and/or designee.
- Provide secretarial support (typing, filing, correspondence, telephone calls, routine information requests) for assigned staff.
- Maintain and regularly update appropriate mailing lists used by the staff.
- Distribute through appropriate Association channels (direct mail, member/leader mail system, staff mail, inter-office network, etc.) notices and general correspondence for assigned staff.
- Maintain appropriate staff calendars and appointment schedules, etc., for assigned staff.
- Operate personal computer, copier, collator, calculator and other related machines and equipment necessary for smooth, efficient performance to accomplish Association goals and objectives.
- Prepare for meetings, training sessions and conferences by collecting the necessary reports, special data and information as needed.
- Provide information to staff regarding procedures and established policies, transmit administrative decisions. Open, sort and read incoming correspondence, answer routine and non-routine letters, and distribute appropriate materials if authorized by the supervisor or professional staff.
- Proof and screen all outgoing letters, reports and documents.
- Serve as liaison with other staff teams.
- Process membership for locals as assigned.
- Order supplies for the assigned staff.
- Maintain knowledge of Association goals and objectives.
- Work cooperatively as a member of the assigned Center or Team and all staff to accomplish the goals and objectives of the Association.
- Perform other duties as assigned.
Legislative & Political Organizing UniServ Specialist (Eastern ½ of Oklahoma) Based in Oklahoma City
DATE OF POSTING: March 31, 2025
POSITION: Legislative & Political Organizing UniServ Specialist (Eastern ½ of Oklahoma) Based in Oklahoma City
START DATE: June 2, 2025
SALARY: Commensurate with experience – as per negotiated agreement. ($54,250 with zero years of creditable staff experience)
FRINGE BENEFITS: Excellent – as per negotiated agreement (Fully paid health & dental insurance; employer provided defined benefit pension plan; paid vacation, sick, and holidays; 401K Plan with employer match).
RESPONSIBILITIES: See attached Job Description
QUALIFICATIONS:
A. Experience as an employee or Association leader with duties in several of the following areas:
- Legislative Advocacy, Bill Drafting, or Lobbying
- Community or Political Organizing
- Public Relations or Communications
- Crisis Management
- Monitoring State Agencies
- Coalition Building and Representation
B. Abilities
- Leadership
- Work successfully in a team environment and demonstrate initiative
- Excellent oral and written communications skills
- Work well under pressure and meet deadlines
- Establish and maintain good rapport with Association leaders
C. Education
- BS Degree or equivalent
ADDITIONAL DESIRABLE QUALIFICATIONS: Master’s Degree & Public Education Experience
APPLICATIONS: Persons applying should send a letter of interest accompanied by a complete resume and any other pertinent information to Rheta Kennedy, Paralegal/ Administrative Assistant for Legal & Corporate Services, Oklahoma Education Association, P.O. Box 18485, Oklahoma City, OK 73154, or e-mail to rkennedy@okea.org.
Applications accepted until the position is filled.
JOB DESCRIPTION
POSITION/TITLE: Legislative and Political Organizing UniServ Specialist
PROGRAM AREA: Center for Legislative and Political Organizing
CLASSIFICATION: Professional
*SUPERVISOR/MANAGER: Associate Executive Director
*All staff work under the direction of the Executive Director and/or designee.
- Promote state and national programs in assigned program area and geographic region. Work under the general direction of the Executive Director and the immediate direction of the assigned Associate Executive Director to provide local units and individual members with the services of the Association.
- Assist local leaders with the development, implementation, and evaluation of local association programs; provide training, consultation and resource services to members and locals in:
-Identifying support for OEA’s legislative issues
-Organizing member participation in political activities
-Membership promotion and recruitment
-Organizing to expand the political contributions by members - Assist in the coordination of local programs with state and national association programs.
- Attend OEA staff meetings and training sessions.
- Visit local associations on a routine basis.
- Distribute OEA and NEA literature and materials, as needed.
- Develop activities to accomplish the goals and objectives of the Association with the other staff of the Center for Legislative and Political Organizing.
- Coordinate activities with the assigned geographic team to accomplish the goals and objectives of the Association generally and the Center for Legislative and Political Organizing specifically.
- Work cooperatively with all staff to accomplish the goals and objectives of the Association.
- Serve as the staff consultant to Association committees as assigned.
- Establish and maintain relationships with staff at state agencies and the state legislature to secure access to information and provide expertise to achieve OEA goals.
- Serve as the Association expert on school finance, including taxation, revenue and expenditures.
- Develop a political organizing database.
- Organize and train the OEA State Legislative Contacts and national Congressional Contacts.
- Perform other duties as assigned.
